B E A K O N

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Ampol

Finding a ‘real time’ agile solution that can support a highly secure, fast pace and 24/7 facility.

Snapshot

Challenges
  • Finding a ‘real time’ agile solution that can support busy ‘Service Centers’
  • Track and maintain driver compliance,
  • Conduct random vehicle safety audits to ensure compliance
Outcomes
  • Operational efficiencies

Overview

Proudly Australian, Ampol has grown from humble beginnings to become the nation’s outright leader in transport fuels, supplying one-third of all of Australia’s transport fuel needs. Through a flexible fuel supply chain, they have forged a reputation for providing a safe and reliable supply of high-quality fuels to a diverse number of customer segments, including retail, mining, agriculture, aviation, transport, small-to-medium enterprises, marine, automotive, and government. Ampol is also one of Australia’s largest convenience retailers.

Goals

  • A single cloud-based software system to manage onboarding, licenses, and insurance for 3PL contractors.
  • An easy-to-access and easy-to-use portal/interface for end users, including full mobile functionality.
  • Availability for future expansion with the same system to include Risk Management, Work Permitting, and Safety Management.
  • Comprehensive, real-time reporting.
  • Clear, ‘traffic light’ system to provide a visual indication of compliance to legislation and Ampol compliance framework.
  • A visitor management solution to support front-of-house management and provide visibility of visitor movement, in/out access, and compliance to do so, together with automated alerts for managers.

Outcome

Conscious that Beakon delivers ‘Out of the Box’, OOTB best practice as an ISO-compliant framework, Ampol elected to initially use Beakon with minimal customizations, deploying the system to a live environment and making changes as required.   The Beakon software for compliance and contractor management is a fantastic asset, with a very user-friendly interface and a huge success for Ampol.

The project was instrumental in centralizing Ampol contractor and third-party compliance management whilst also delivering operational efficiencies.

Conclusion

Ampol had a very tight timeframe to implement the Beakon system. Whilst the implementation timeline was a challenge, it was important for Ampol to get the fundamentals right, and adopt a staged approach which meant they used most functionality ‘Out of the Box’. Fortuitously, Beakon’s off-the-shelf framework is ISO-based and very robust and in the end, Ampol found this more than met base-level requirements.

Now that Phase 1 of our Contractor and Third-Party compliance systems for Service Centres has been delivered, Ampol is now in a position to further enhance the system’s functionality and utilization to deliver an operationally efficient tool for our staff and contractors/third parties including incident management.

We look forward to implementing Phase 2 of our Contractor and Third-Party compliance systems focusing on ‘Chain of Responsibility’ legislative requirements which although at times complex, remain clear and easily embedded in our processes through the Beakon solution.

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