Sometimes, it stares right at you, sometimes you have to pay closer attention to spot it. Whichever way it comes, the existence of potential risks to your business or organizational setting cannot be denied. One of the ways safety managers have adopted in tackling this issue is risk assessment software.
However, managing risks in the workplace can be a tasking and challenging exercise. It’s even more frustrating when efforts to attain a safe working environment does not yield the desired result. Getting it right requires that you follow a well-structured plan as outlined below.
Step 1. Recognize Risk
The starting point to creating an effective risk assessment management system is to gather as many related information as available. Data within this category includes that of your employees, clients and even yourself.
From the acquired data, you are sure to get a chunk of potential pitfalls at each execution of your business or organizational activities.
Step 2. Create a Risk Register
Beyond identifying risks, it is important that you document them in a risk register. This will include not just the identified risk, but also the likely phases of occurrence.
Documentation of your findings makes risk management easy as you will always have a record to fall back on when previous records are needed.
Step 3. Perform risk analysis
Risk comes with a degree of seriousness. Also, there are cases where there are just too many associated risks that attending to all immediately is just not feasible. Hence, the need to analyze all recognized and registered risks.
This requires that you perform a risk analysis matrix which will indicate the likelihood of occurrence of identified risks. Knowing the level of seriousness of each identified risk will help you in designing a scale of preference in order of urgency or severity of the risk should it be realized.
Step 4. Recognize Inducing Factors
Like they always say, there is no smoke without fire. Usually, there are underlying factors leading to risk. These are known as risk triggers. Creating a list of them and attaching them to respectively identified risk will help you spot the risk from afar even before they occur.
Step 5. Suggest Solution to Identified Risks
Not all recognized risks can be flagged off from afar. Some still happen even though you see them coming. However, the good news is that you can water down the effect. So they don’t become so devastating.
Having suggested risk solutions before the actual occurrence of the risk helps you and your team swing to action immediately it occurs.
Step 6. Create an action plan
Make a documented plan of what to do when risks become a reality. When preparing for potential risks and you take a critical look at suggested solutions, there are high chances of a variation in their level of effectiveness.
There is a need to slim down the suggestions to narrow down the list of solutions. An action plan should contain the best of the suggested solution.
Furthermore, an outline of execution plans should be served to all parties involved in the execution stage. This will make them aware of their responsibilities and will spur them to be prepared and rise to action at the point of emergency.
Step 7. Delegate Risk Monitoring to Staffs as Appropriate
You can’t be everywhere all the time. This makes you the wrong person to directly monitor potential risks in your workplace, especially if your business or organization is extensive. It’s best you assign monitoring to staffs as appropriate.
Ensure staffs with the monitoring responsibility are those in the right position to quickly notify you or the right quarters of danger and the documented action plan is subsequently implemented.
Conclusion – Managing Risks with a Far Better Organized System
Designing a risk assessment management system involving a lot of time and energy that could be channeled towards other aspects of productivity. An Improved risk assessment management system is possible with Beakon.
You will have access to a management system built around topnotch software designed to assess and manage work-related risks more effectively. Look up other interesting features and start with a free trial today.
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