So, you’ve finally decided to invest in audit software – good on you! After years of doing paper based audits, you’ve probably realised that there is a much simpler way to maintain audit records and follow up on corrective actions with an audit software.
The basic principles of any audit software are that they enable you to collate and analyse data as well as identify processes and procedures that need attention. Keeping on top of your audits is essential to the smooth running of your business, however it’s surprising how many businesses opt for paper based systems, or choose audit software that is difficult to implement or ineffective.
When looking for an audit software that will work for your business, there are some must have features that you need to look for. We’re running through the top audit software features that you need to look for to ensure accurate audits, smooth integration and a long lasting solution that boosts your business.
It Integrates Nicely With Your Existing Processes
There’s one way to ensure that your audit software is a hit with everyone who needs to use it, and that’s by making sure that it is easy to use and syncs up with the existing processes that your people are currently working with.
Ideally, you want the software to integrate nicely with your existing workflows and blend with your organisation’s sector-specific, individual requirements. This way it can be implemented quickly and easily without distracting you from your business.
It Is Customisable
To meet the ever-changing needs of your business, it’s important that your audit software is customisable. There’s no one size fits all approach when it comes to auditing – managers need to be able to customise environmental, health and safety audits as they see fit.
Our customizable dashboard allows you to customise a number of factors when it comes to your audit, and means that you’re able to allocate responsibilities to each employee depending on the information they need access to. This keeps security tight and ensures the right people have the right access, without compromising on data safety.
It Has A User-friendly Interface
With customisable dashboards, Beakon’s audit software is the best in class when it comes to a user-friendly interface that your people actually want to work with. The trouble with buying any old audit software, is that unless it has a user friendly interface, your people simply won’t use it.
Unless the interface helps prevent errors, enables faster training and support and helps people get things done quicker than they would with paper, you can assume that people simply won’t want to use it.
This is why it’s so crucial that you look into the user interface and how user friendly the software is, before you invest.
There Are Great Reporting Options
Reporting is one of the most important parts of any audit, so ensuring that the reporting functions are up to scratch should be a priority.
Auditing software should provide the audit closure and reporting options that suit the style of audit that is being undertaken. Audit reports should enable analysis, and software should make it easy for your people to collate information and understand what the outcome of the audit is.
This is where software trumps paper based systems time and time again, as the reporting function is able to gather feedback and accurately report in a way that paper can’t.
It Can Be Accessed Remotely
In the modern world, people need access to their work at their fingertips. When looking for audit software, you should take into account how the technology can be accessed and whether people will be able to use a tablet or smartphone rather than a clipboard and checklist.
To be able to perform the audit directly in the system, look for a software system that allows you to log in remotely from any device instead of writing everything on a sheet of paper and manually entering it later. Look out for good digital storage options and a cloud based system if you’re looking for rapid deployment and top security.
If you’re looking for an audit software system that offers full functionality across an array of devices and allows you to consolidate data, Beakon have the solution for you. To discuss what an audit software solution could do for you, get in touch.